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A file is a collection of related information. A file is made up of records. A record is a collection of related data items treated as a unit. The data items that make up a record are called fields.
For example, you could store a personal address book in a file. The listing for your dentist would be one record; the listing for your grandmother would be another record. Each record (i.e., each person listed in your address book) might contain several fields such as name, address, city, state, zip code, and phone number.